Careers

Interested in joining our dynamic, fast-growing team? If you’re a motivated, hard-working individual with a passion for leaving things better, we’d love to talk to you. To apply, please send your resume and cover letter to careers@nomodic.com.



Current open positions:


Office Administrator

Reporting to the VP Finance, the Office Administrator plays a key role within the Nomodic team. The Office Administrator is fully accountable for managing the all-encompassing office activities including the front-line impression of the organization, while offering direct support to the executive management team. Responsibilities include performing a variety of high level administrative and other ad-hoc tasks, which include travel arrangements and meeting logistics/scheduling, researching, reporting and tracking information for the executive management team. Additional responsibilities include marketing support and regulatory database management. The position requires discretion, judgment and attention to detail.  

The Office Administrator role is based in Calgary, Monday to Friday, 8 am to 5 pm.


Duties and Responsibilities

The Office Administrator performs some or all of the following duties:

Office Administration

  • Reception service, welcoming visitors in a warm and professional manner

  • Manage the main phone line and email

  • Organize and maintain reception and common areas

  • Prepare and sort daily mail, distributing accordingly

  • Prepare and process incoming and outgoing packages (e.g. FedEx, UPS, Priority Post)

  • Maintain office/kitchen supplies by checking inventory and ordering items

  • Provide administrative support for special events and projects

  • Prepare and maintain meeting rooms

  • Booking travel, flights, and hotel arrangements

  • Support the Creative Director with print management, proposal/presentation revision, Word document processing/formatting

  • Data entry, documentation, printing and filing duties

  • Responsible for maintenance of office equipment (telephone, copier, and computer equipment)

  • Coordination and maintenance of janitorial contract/communication

  • Maintain employee contact list

  • Maintain list of assigned equipment, keys, etc.

  • Other administrative duties as required

Executive Support

  • Research, compile and present filtered data related to various initiatives assigned by the COO and VP Business Development

  • Provide administrative support for meetings – minutes/agendas as required

  • Various other tasks assigned by the VP Finance

Marketing and Promotional Support

  • Maintenance of promotional materials, organizing trade shows, assisting with marketing     


Qualifications

  • Professional presence with excellent verbal and written communication skills

  • Diploma/certificate in professional administration

  • Ability promote and exemplify Nomodic’s core values

  • 2-3 years experience in related role, preferably dealing with an executive level group

  • Experience with multi-line phones

  • Ability to multi-task, manage multiple managers and priorities

  • Ability to prioritize tasks based on urgency and importance

  • Advanced Microsoft Office skills (Word, Excel, Outlook and PowerPoint)

  • Moderate to advanced skills required to operate office business equipment

  • Strong organizational skill, high level of accuracy, attention to detail, follow-through

  • Ability to work and excel in a team environment

  • Willingness and ability to plant a roles as a contributing team member           `             


Working Conditions

  • Work weeks are 5 days, Monday to Friday, 8 hours per day

  • A regular flow of people around the office

  • Frequently assigned changing priorities

Project Coordinator

Reporting to the Project Lead, the Project Coordinator plays a key role within Nomodic’s Project Development and Management teams. The Project Coordinator is fully accountable for the coordination of project schedules, development of the constructability plans, and execution strategies of actively assigned projects. The position works closely with the Estimating and Management groups on project bids.

The Project Coordinator role will be based in Calgary with high potential for travel and out of ‘standard operating hours’ work.  


Duties and Responsibilities

The Project Coordinator performs some or all of the following duties:

  • Contract administration and management (e.g. CORs, RFIs, Meeting Minutes)

  • Client management and engagement

  • Document control, filing documents on server

  • Drawing/specifications reviews, submission to clients for review

  • Change management implementation

  • Development and improvement of processes, working to ensure adherence to same

  • Proposal coordination and management support, assisting on project bids

  • Development and estimating

  • Purchasing (writing high-impact scopes, overseeing smaller POs)

  • Forecasting

    • Assisting in major purchases

    • RFQ packages

    • Spec development/issuance

    • Vendor engagement

    • Labour requirements

  • Invoice approval against contracts

  • Assist and monitor payroll related functions to ensure proper coding and cost allocation

  • Assist with tracking monthly safety statistics

  • Project execution handover (if bids included project execution plans, schedules, etc.)

  • Project budget handover (uploading to Maestro, giving field WBS codes with budgets)

  • Day-to-day site management, putting out of fires

  • Manpower management

  • Schedule coordination

  • Labour resourcing

  • Site-to-site coordination, general materials, and vendor organization

  • Development of constructability plans and reviews on estimates

  • Creation of turnover package (e.g. operations and maintenance manuals)


Qualifications

  • Experience in the commercial/industrial construction

  • Project management experience

  • Minimum of 5 years of industry experience

  • Proficiency in computer software including Microsoft Word, Excel, MS Project


Working Conditions

  • Work weeks are 5 days, Monday to Friday

  • A regular flow of people around the office

  • Frequently assigned changing priorities

To apply to one of the above positions, please email your cover letter and resume to careers@nomodic.com.